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Submission Preparation Checklist

As part of the submission process, authors are required to check off their submission's compliance with all of the following items, and submissions may be returned to authors that do not adhere to these guidelines.
  • The submission has not been previously published, nor is it before another journal for consideration (or an explanation has been provided in Comments to the Editor).
  • The submission file is in OpenOffice, Microsoft Word, RTF, or WordPerfect document file format.
  • Where available, URLs for the references have been provided.
  • The text is single-spaced; uses a 10-point font; employs italics, rather than underlining (except with URL addresses); and all illustrations, figures, and tables are placed within the text at the appropriate points, rather than at the end.
  • The text adheres to the stylistic and bibliographic requirements outlined in the Author Guidelines.
  • If submitting to a peer-reviewed section of the journal, the instructions in Ensuring a Blind Review have been followed.

Author Guidelines

Central European Public Administration Review - CEPAR publishes original scientific papers on theoretical and practical issues in the development and function of public administration. All articles are published only in English. Papers should report significant advances of the state-of-the-art and the results should represent substantial progress toward improving our understanding of the public administration. Papers will be evaluated for the relevance and significance of the contribution, novelty, scientific approach rigor, clarity and understandability. First evaluation is done by editorial board, all those papers passing the first screening will proceed to the double-blind peer review process.

In March 2020, CEPAR started to cooperate in the pilot project organised by Research Data Alliance Node Slovenia (RDA Node). The project aims to support scientific publishers and journals based in Slovenia in introducing research data citations in scientific publications and the open access to primary data in their policies. In this context, RDA Node has developed draft  Guidelines for the implementation of scientific publishing policies, based on existing international frameworks and recommendations[1].
Consequently, the guidelines for CEPAR authors have been extended in order to comply to FAIR Guiding Principles for scientific data management and stewardship (2016), in force since May 2020. FAIR data are data that fulfills  principles of findability, accessibility, interoperability, and reusability. Data that articles use as the base of their findings should be easy to find for both humans and computers. Once the user finds the required data, she needs to know how they can be accessed, possibly including authentication and authorisation. The data usually need to be integrated with other data; in addition, the data need to interoperate with applications or workflows for analysis, storage, and processing. The ultimate goal of FAIR is to optimise the reuse of data; to achieve this, data should be well-described so that they can be replicated and/or combined in different settings. The principles refer to three types of entities: data, metadata (information about the digital object), and data repository infrastructure. 

Access to research data meets interests of various stakeholders in scientific publishing. Among others, such an approach enhances sound research in submitted manuscripts since data are transparent and can be reviewed and further referred to. In addition, it increases citations of published articles, and enables easier and broader knowledge dissemination, particularly when research is publicly co-financed. Hence, European Union and national research agencies enforce these principles through Open Science initiatives and assessments; however, also taking into account necessary exceptions.

The main improvements in CEPAR guidelines are therefore the following:
- authors submit information about access to original primary or secondary research data besides the main manuscript, the former deposited and indexed beforehand in relevant archives or sent as supplements to the later;
- authors refer to research data sources in appropriate citation form and list them in the bibliography;
- reviewers verify if articles and data used as base of their findings comply with FAIR principles;
- editors monitor, support and evaluate the whole process.

1. ADDITIONAL INFORMATION:

a. OPEN RESEARCH DATA:
The open research data, accompanying the scientific article, are the intact integral parts of data that underlie the presentation and conclusion of the article. Data integrity allows for various further analyses. Ensuring the integrity and comprehensive documentation of data for other uses means transferring the data to a disciplinary data centre. A scientific publication (eg. an article) should be accompanied by the information necessary to understand the data on which the authors based their findings, as well as information on where this information is available.
Data can be an image, a text, a numeric, etc. The data should be as full, detailed and comprehensive as possible to also include unused portions of the data collected, which may be useful for further analysis. They should also include any additional materials and tools that help to replicate and understand the published analyses.

Data may have been collected for publication purposes, in which case we are dealing with primary data. Alternatively, the authors may have used secondary data.
In the case of primary data, the authors should ensure that the data is available to the editorial staff when submitting the article for review, or, if this is not possible, in the appropriate institutional or general open-access infrastructure repository. In the case of secondary data, the authors cite the data in the article and indicate where they are available for re-use.

b. OPEN ACCESS DATA SHARING – EXCEPTIONS:
Some data sharing exceptions are possible when:
- it comes to personal and sensitive data (that are protected according to GDPR and national legislation);
- when no consent has been obtained for sharing;
- for reasons of protection of intellectual property.
In these cases, it is recommended to share the data in an anonymized manner, or under conditions of controlled and regulated access in appropriate data archive.  Editors and reviewers must have the information available in agreement with the data archive, including the conditions of deleted information on authorship if the archive allows double-blind review. Exceptions and specifics for access to data should be explained by the author in the accompanying Data Access Statement and publicly available metadata.

c. EMBARGO PROVISION:
The data should be available to editors and reviewers when the article is submitted for review, and to all others by the publication of the journal at the latest. An embargo on access to data is permitted exceptionally, however only with reasonable provisions on the permissibility of such an embargo and with appropriate additional justification.

d. DATA DEPOSITION:
The data must be submitted to a data repository, a data centre or a data archive. This may be disciplinary, institutional or general. Preferably, the research data should be submitted to a central disciplinary national or international data centres (national CLARIN.SI, ADP, international CESSDA, Zenodo), if no suitable community resource is available. Authors can use FAIRsharing and re3data.org to search for a suitable repository, both provide a list of certified data repositories.

Sharing the research data on a repository have to provide the persistent identifier (DOI or similar persistent URL link) to the research data in the manuscript.
The use of existing data sources in the paper have to be cited properly. Data for citing open research data are identified by the repository or archive where the data is available. If an author, following exceptions, can not share the data in data repositories, but this information is required when verifying the scientific conclusions of the submitted paper, the author must submit this information to OJS as additional files when submitting article.

e. AUTHOR SUPPORT:
Authors should follow the instructions and the requirements of the selected data repository. Assistance in implementing instructions on data sharing on behalf of the publisher is provided by an authorized SSDA repository. If you have any questions, please send an e-mail to cepar@fu.uni-lj.si.

f. AUTHOR'S COMPLAINT:
Before submitting a manuscript, an author is requested to read these guidelines and publication ethics policy regarding processing and publication of the manuscript. The author has the right to complaint and ask for the explanation if he perceives any misconduct in any applicable policies and ethical guidelines.
Further information about author's complaint process can be found <here>.


2. FURTHER SUBMISSION INSTRUCTIONS:
Authors need to register with the journal prior to submitting or, if already registered, can simply log in and begin the five-step process. Additional queries and information: cepar@fu.uni-lj.si
The papers filename should be the short-abbreviated title (e.g., Local.doc).

CEPAR is an open access journal distributed under the terms of the Creative Commons CC BY. Authors are required to obtain permission for the publication of any images, tables and graphic material for which they do not own the copyright, which they must submit to the journal’s editorial board. No article submission or article processing fees are charged.

The submission policy for previously published conference papers (simultaneous submission): Authors may submit previously published conference paper ONLY if the the paper has been substantially revised (this generally means that at least 30% of the paper is a material not previously published).

Under no circumstances shall a paper be simultaneously submitted to a second publication while still under review elsewhere, without a letter of notification to the Editor-in-Chief. Failure to adhere to this policy is cause for rejection of the manuscript.

IMPORTANT NOTES:
1.    Please follow the Editorial policy and ethics of CEPAR and Instructions for the Reviewers which represent  the major criteria for the final review of your paper.
2.    Self-citations are discouraged. 
______________________________________________________________

ARTICLE FORMATTING
Papers should include a Title (recommended length is up to 12 words), an Abstract (appropriately structured as set out below and up to 250 words), Keywords (up to 6), JEL classification codes, and the following sections (as suggested by IMRaD format): Introduction, Methods, Results, Discussion, Conclusion, References and/or Appendices (if needed). Appendices are permitted, but limited to information that is not essential for the general understanding of the research presented in the main manuscript.

The paper must be formatted on A4 paper – portrait layout – with the following margins: left, right, top: 2.5 cm; bottom: 3 cm. Do not add page numbering.

>>TEMPLATE<<

1. TITLE:
The title describes the content of the paper.
The article's title should be followed by:
a) the full name of the author/authors;
b) the name of the institution/institutions,
c) country
d) email address(es)
e) personal ORCID Identifier (please register here, if you don't have an ORCID Identifier yet).

Note that the data on authors will be removed from the manuscript prior to the peer-review process.

2.  ABSTRACT – KEY WORDS, JEL:
The article must also include: a) an abstract; b) key words: up to 6 (small letters), and c) a JEL (Journal of Economic Literature) code – https://www.aeaweb.org/econlit/jelCodes.php

An abstract is the integral part of the paper. It gives a brief summary of the paper and defines its content. Please note that abstract should be structured, set out under 5-8 sub-headings: Academic contribution to the field (mandatory); Purpose (mandatory); Design/methodology/approach (mandatory); Findings (mandatory); Research limitations/implications (if applicable); Practical implications (if applicable); Social implications (if applicable); Originality/significance (mandatory).

Abstract does NOT contain: tables, figures, bibliographic information.

3. TITLE AND SUBTITLES:
Main Title – size 12 – bold
Section titles  – size 12 - bold
Subsection titles and content – size 10 – regular

4. NUMBERING – SECTIONS AND SUB-SECTIONS:
Please follow the below example:
1 Public administration reform in Germany
1.1 Issues

5. FORMAT, FONTS, AND SUPPLEMENTARY MATERIAL:
An article must be submitted only in MS Word format (*.doc, *.docx) with single spacing, without special or highlighted characters. Do not indent paragraphs. Sections should be titled and numbered with Arabic numerals from the introduction to the conclusion.

Figures and tables mentioned in the article should be included in the text. They should be titled and numbered with Arabic numerals. Do not use different types of formatting for different rows or columns unless you would like to differentiate between headings and body text. The journal is published in black and white, so the original of figures and graphs should not be in colour. If the figures or tables of other authors are used in the article, give the reference below the figure or table or as a footnote. Equations should be numbered in brackets to the right of the equation.

Do not use tabs, headers, or footers. Do not use bullets or numbering, but use non-automatic Arabic numerals.

The tables and other graphs can also be submitted separately in other formats – JPG, TIFF, XLS, etc. If images are rasterized, 300dpi original (not interpolated) resolution should be used.

Use TIMES NEW ROMAN font.

6. LANGUAGE:
The journal publishes papers only in English.
Final manuscript should be between 6,000 and 8,000 words in length. This includes all text including references and appendices.
Authors are responsible for the language editing of the submitted article.

7. DATES:
Always use the form: day – month – year
Example: 10 February 2020

8.       RULES OF CITATIONS AND REFERENCES:
These rules are representing the requirements for the acceptance of the article. All references need to be numbered. Authors should use approximately 20 % of references indexed in the database Web of Science or Scopus.
All in-text citations and reference lists should be formatted following the examples presented below. These guidelines should, wherever there is doubt about the standard to be used in issues not considered here, be supplemented by the Harvard Reference Style Guide.

>>Citation of Research Data:
The author of the manuscript is obliged to cite the research data in the same way as other sources: within the text or under graphs, tables and in the list, where he lists the sources and literature used in the article. The same should apply when the author presents research data of his research in a manuscript.Author should follow the recommendations regarding the citation of data by the repository where they submitted the data.

The reference to the data source should, therefore, include the following information:

  1. author or authors of research data,
  2. publication year of the research data in the data repository,
  3. title of the study and its resulting data,
  4. a persistent identifier (PID) used by the repository.

Sources must be numbered and listed in alphabetical order by the author surnames or by the publication title in the case of anonymous authors. Units of referenced sources must not be grouped/divided by specific resource types. The examples of sources listed below are grouped by type to facilitate the preparation of your bibliography.

- Example – citation (also for research data):
(Klun, 2020, p. 7) or (Klun, 2020, pp. 7-9) for single-author publications,
(Rakar and Tičar , 2017, p. 7) for two authors,
(Aristovnik et al., 2016, p. 7) for three and more authors.
Citations to multiple works are combined as follows: (Kovač, 2020, p. 7; Pečarič, 2019, p. 70; Nemec, 2001, p. 101).

The references section should include a complete list of all citations in the manuscript and vice-versa, all reference items listed should be cited in the manuscript.

- Example of a reference item in the reference section:
Bouckaert, G. and Werner, J. (2020). European perspectives for public administration : the way forward. Leuven: Leuven University.

-Example of a reference of a research data:
Social Science Data Archive. (2020).  After Using our research data. At<http://adp.fdv.uni-lj.si/eng/uporabi/po_uporabi/>, accessed 1 May 2020. 

- Example – footnote reference:
If your paper is a revised version of the paper presented at certain previous conference or the part of a certain project, please add a footnote following the example:
This article is a revised version of the paper entitled ‘The future of public administration', presented at the TED conference, Ljubljana, 30 January–1 February 2019.
Or:
This article is a result of the project 'Administrative law in action', No. 123/2018, supported by the Slovenian Research Agency.

- Books:
Last name, First initial. (Year published). Title. Edition. (Only include the edition if it is not the first edition) City published: Publisher.

Example: Kovač, P. and Bileišis, M. (eds.) (2017). Public Administration Reforms in Eastern EU Member States. Ljubljana, Vilnius: Faculty of Administration of University of Ljubljana, Mykolas Romeris University Lithuania.
 
- Print Journal articles:
Last name, First initial. (Year published). Article title. Journal, Volume (Issue), Page(s).

Example: Magliari, A. (2019). Intensity of Judicial Review of the European Central Banks's Supervisory Decisions. Central European Public Administration Review, 17(2), pp. 73-88. https://doi.org/10.17573/cepar.2019.2.04.
 
- Chapters in compilations and edited volumes:
Last name, First initial. (Year published). Chapter title. In: First initial. Last name, ed., Book Title. City: Publisher, Page(s).

Example: Jovanović, T. (2019). Public sector accounting, auditing and control in Slovenia. In V. Vašiček and G. Roje, eds., Public sector accounting, auditing and control in South Eastern Europe. Cham: Palgrave Macmillan, pp. 123–153.
 
- Documents of international organizations:
EU Documents
Directive 7/23/EC, OJ L 181, 9.7.1997, p. 1.
Regulation (EC) no. 2027/95
 
- Other Documents:
For all other documents, follow the official style as used by the organisation itself.

-  Internet (url):
When articles, books, or official documents are accessed via the internet, the reference should be formatted as described above; Full URL. where the document is posted should be listed as well as the date when it was accessed.
Example: Popescu, I. (2019). Land use planning. At <http://www.primariaclujnapoca.ro/>, accessed 1 April 2019.

- National Official Documents:
For all national official documents, follow the official style as used by the relevant national body itself.

Last revision: 6 May 2020.

 

[1] https://zenodo.org/record/3757282#.XrLHLGj7SM8

 

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